In this research work, design and implementation of a web based Alumni Database Management System, all necessary efforts and analysis were implemented in order to develop a suitable database management system that will solve the problem faced by the university alumni department, by efficiently reducing the time taken in storing varied information of the numerous alumni in files and cabinets that are almost insecure and stressful to access.
This research work focused mainly on using resources available to it to model and design a computerized web based database management system developed to handle the data requirements of the university’s alumni association.
1.1 BACKGROUND OF THE STUDY
The Alumni association is independent of the school in funding and administrative support. The Association administration is run through the efforts of volunteers and part-time hires.
The inability of the association to become a viable entity can be attributed to a few major factors. First, the fluctuations in the work force effort and the lack of consistent commitment to the association have caused inefficient and misguided efforts. The second major factor affecting the viability of the Alumni Association is the lack of an accurate and homogeneous database of the school’s alumni. Alumni records over the history of the school have been maintained in a variety of non-automated methods. Once a student graduates the records are archived, thus making access to these records difficult and time consuming.
This research work is focused on developing a computerized web based database management system to handle the data requirements of the association. The basic requirements for the system include the storing of alumni data for quick and efficient retrieval, which would also provide mechanisms for the updating of the stored data in an automated manner.
Increasing demand for accuracy, efficiency and effectiveness coupled with user friendliness has become the major strive of most organizations public or private. This fundamental requirement presents the notion that automated systems are not only indispensable part of every organization but is also a way of achieving accuracy, efficiency and stated effectiveness within the body.